A contract amendment is an addition to, deletion from, correction or modification of an existing proposal that is out for bid. Contract amendments, also know as contract addendums or revised contracts, are issued days, weeks, sometimes months after the initial bid is issued. Whether or not an amendment is issued for a bid depends on the contract at hand. Some bids will have many amendments, while others won't have any amendments at all.
So what is included in a contract amendment? An amendment can include, but is not limited to, the following:
- A change in the due date for the proposal
- A change in the specifications for the project
- A Q&A response to vendor questions
- A change in the wording of the bid proposal
- An addition of a pre-proposal meeting
- A change in bidder requirements for the project
When it comes to tracking contract amendment's, it is up to the interested vendor to do so. While FindRFP does track and send out amendments, government agencies don't always make that information available to everyone. Often it is only made available to interested vendors that have expressed interest with the agency that released the project. To ensure that you will be notified of any amendment's it is a good idea to reach out to the agency that issued the project and express verbal interest. Also, if FindRFP sends you an initial bid and the agency has a contact form on their site to fill out, it is in your best interest to fill out the form. By doing so, you will be put on a vendor list and will be notified of any changes to the project.